Accounting Assistant

The Accounting Assistant is responsible for day-to-day Accounts Receivable (A/R) updates and follow-ups that will lead to
regular funds collection. Posts vendors invoices, keeps petty cash and expenses reimbursement reports current and assists with credit cards reconciliations.This role reports to the Financial Manager, supervised by the Accounting Specialist.

Responsibilities

• Prepares cash and cheques bank deposits.
• Perform daily computerized A/R and A/P transactions.
• Ensure that all A/R statements and payment reminders, if needed, are regularly sent to the customers and report any irregularities and problems.
• Ensure that petty cash expenses and credit cards reports are up to date.
• Gather all information related to disputed invoices for the Financial Manager’s decision.
• Assist the Financial Manager and Accounting Specialist in all accounting related matters.
• Collect and post approved cost invoices.
• Send A/R statements to customers via emails.
• Follow up on emails to customers showing not cleared past due invoices.
• Keep a log of all collection efforts for future reference and follow up.
• Prepare monthly petty cash expenses and credit cards reports.
• Prepare bank deposits.
• Assist with cash and credit cards expenses reconciliation.
• Filing.
• Ensure that accounts payable and receivable records are correct and current.
• Notify management of serious payment delays.
• Review petty cash, credit cards expenses reports, and deposits to ensure accuracy.

Requirements

• Secondary school graduate.
• Post secondary school graduate with business courses preferred.
• 1+ years of experience in an office environment performing accounting duties.
• Two years of experience in accounting function preferred.
• Solid understanding of computerized systems.
• Detail oriented to verify computer transactions.
• Able to operate a computer and understand the accounting system modules that are required, such as Customer Billing, Accounts receivable, Accounts payable, Job costing and General Ledger.
• Proficient in Microsoft Office Applications.
• Able to work in an office environment.
• Solid math skills and knowledge of basic math and accounting.